Even though more recent versions of PowerPoint look quite different than earlier versions, the commands and functions that you're used to are still here. When you open a PowerPoint document, the ribbon appears as a row of labels, or what we call tabs.
When you go to a tab, the ribbon for that tab opens and you can see the tools and functions that were formerly in menus and toolbars in earlier versions of PowerPoint. When you see a feature with an arrow , you can click it to get more information or options. Click those to open the dialog box related to that function — the launcher on the Font group, for example, opens the Font box, where you set effects such as strikethrough, superscript, or character spacing.
The ribbon tabs group tools and features together based on their purpose. For example, to make your slides look better, look for options on the Design tab. The tools that you use to animate things on your slide would be on the Animations tab. The Home tab holds the Cut and Paste features, Font and Paragraph options, and what you need to add and organize slides.
Click Insert to add something to a slide. This includes pictures, shapes, charts, links, text boxes, video and more. On the Design tab, you can add a theme or color scheme, or format the slide background. Set up how your slides change from one to the next on the Transitions tab. Find a gallery of the possible transitions in the Transition to This Slide group — click More at the side of the gallery to see all of them. Use the Animations tab to choreograph the movement of things on your slides.
Note that you can see many possible animations in the gallery in the Animation group, and see more of them by clicking More. That gives the following window, which can be placed anywhere on the screen:. This toolbar can be restored to its original position by clicking in the gray bar at the top and dragging it back to the top of the screen. Push the top of the window up to the bottom of the menu bar. Carefully review the function of each of the buttons above.
When you think that you are familiar with each of the buttons take the short quiz below. The Drawing toolbar has been included as a reference. This quiz is available on a page without the table above. Instead of striking the underline key fifteen times, you plan to draw a single line by clicking and dragging.
Which button do you select? You have drawn a line, and now want to change the color of the selected line. In Slide Show view, four helper buttons appear at the lower left corner of your slide. The second one determines how the mouse pointer appears to viewers:. In PowerPoint for Microsoft for Mac , your pointer continues to be a pen until you turn the feature off, even as you move from one slide to the next. This feature requires version In earlier versions of PowerPoint for macOS , your pointer ceases to be a pen when you navigate to a different slide.
You must repeat step 2 above to turn the pen on again. If you've turned off the Simplified Ribbon, you don't have a Slide Show tab; instead use the View tab to start the slide show. When you reach the slide where you want to draw something, simply put your digital pen to the screen, and then draw.
If you don't have a digital pen you can use your mouse by moving your cursor to the lower left corner of the window, selecting the ink button, and choosing the pen or highlighter.
PowerPoint for the web doesn't have the ability to save the onscreen annotations you draw. To change the color of your ink, or switch from pen to highlighter or eraser, move your cursor to the lower left corner of the window to expose the presentation toolbar.
Then click the Ink button to pop up the ink menu. Tip: If you prefer to use keyboard shortcuts rather than your mouse when delivering your presentation, see Use keyboard shortcuts to deliver your presentation. Highlight text while creating slides. The one that looks like a pen determines how the mouse pointer appears to viewers: Click that Pen button, and then choose Pen from the pop-up menu: Click and drag the mouse to draw on the slide.
Change the color of the pen By default, the color of the pen is red, but several colors available. To change the color of the pen: In Presenter View, click the Pen icon at the lower left portion of the slide: On the pop-up menu, point to Ink Color , and then select the color you want. Keep or discard ink annotations At the end of your slide show, when you're about to return to Normal editing view, PowerPoint gives you the opportunity to save your ink annotations.
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